{"id":6461,"date":"2026-01-16T11:07:06","date_gmt":"2026-01-16T10:07:06","guid":{"rendered":"https:\/\/www.axians-ias.com\/?page_id=6461"},"modified":"2026-03-23T16:22:04","modified_gmt":"2026-03-23T15:22:04","slug":"self-service","status":"publish","type":"page","link":"https:\/\/www.axians-ias.com\/en\/solutions\/self-service\/","title":{"rendered":"Self Service Check-In and Check-Out"},"content":{"rendered":"
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\"Werkseinfahrt

Self Service Check-In \/ Check-Out <\/h1>Check it out: The self-controlled truck workflow for plant entry and exit <\/span><\/div><\/div><\/div><\/div><\/div>
<\/div><\/div><\/div><\/div><\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_narrow_row”][vc_column][vc_column_text]The first real bottleneck in yard logistics is directly at the plant entrance, where arriving trucks need to be identified, assigned to a delivery and the corresponding loading station and called for loading in a timely manner: Without an efficient solution for check-in and check-out long waiting times, traffic jams, frustration and accidents are bound to happen.[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_type=”bg-lightgrey” full_width=”stretch_narrow_row”][vc_column]
No more bottlenecks<\/div>

VAS Driver Self Service<\/h2><\/div>
\"VAS-Workflow-Self-Service-Check-In\"<\/figure><\/div>[vc_column_text]The VAS driver self service for check-in and check-out<\/strong> and the VAS waiting list<\/strong> are designed to make the process of navigating trucks through the bulk material plant efficient, safe and seamlessly automated:\u00a0Guided by our self-service terminals<\/strong>, the truck drivers themselves can perform the check-in and check-out process including the weighing of the truck<\/strong>.\r\n\r\nThe driver only needs an QR-Code that contains all relevant delivery information or a comparable method of identification for using the VAS Self Service at Check-In.[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_type=”ppi_background-image” full_width=”stretch_row” ppi_row_bg_image=”7713″][vc_column width=”2\/5″][\/vc_column][vc_column width=”3\/5″]
At a glance<\/div>

Your benefits with VAS Self Service<\/h2><\/div>[vc_tta_accordion][vc_tta_section title=”Fully automated, error-free process” tab_id=”1767877562806-26b4f1d2-ec96″][vc_column_text]The integration of the Self Service Check-In into VAS Yard Management ensures a smooth and error-free, 24\/7 available, fully automated Check-In process, as all data is automatically matched. This also applies for Check-Out.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Fully customizable process” tab_id=”1767877562815-4822630e-5ab5″][vc_column_text]Depending on your plants requirements and workflows, individual configurations such as safety checks, security regulation info screens or a display of operating hours can be provided directly at Check-In and Check-Out.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Multi-language support” tab_id=”1767877941184-7f779a99-1297″][vc_column_text]Thanks to VAS multi-language support, the driver can perform the Check-In and Check-Out in the language he is the most familiar with. This ensures maximum security as it eliminates language barriers and misunderstandings. New languages can easily be added to VAS.[\/vc_column_text][\/vc_tta_section][\/vc_tta_accordion][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_bottom” full_width=”stretch_narrow_row”][vc_column]
Yard Automation: VAS Driver Self Service<\/div>

The Check-In Process<\/h2><\/div>[\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top” full_width=”narrow_row”][vc_column][vc_column_text]\r\n

Registration at the terminal<\/strong><\/h3>\r\nThe VAS Check-In process starts with the registration at the Self-Service Terminal and is designed to fit a variety of scenarios: Whether the delivery was pre-planned or happens spontaneously<\/strong>, at check-in the driver can register the truck and his assigned order or delivery using various identification methods such as TAN, order number, QR-Code, RFID Tag or Number Plate Recognition.\u00a0<\/strong>[\/vc_column_text][vc_tta_accordion][vc_tta_section title=”The Check-In process for pre-planned deliveries” tab_id=”1763648934817-1e2e1b8e-29b3″][vc_column_text]When checking in to pick up a dispatched delivery, specific methods of identification like TANs or QR-Codes can be used. These contain all relevant delivery information such as material, quantity, receiver etc.: This information is automatically checked against the delivery specification in the VAS Yard Management.\r\n\r\nAdditionally, the truck is registered either by automatic number plate recognition or by the driver. If the truck was pre-defined in the delivery, the system automatically checks whether the correct truck shows up to execute the delivery.[\/vc_column_text][\/vc_tta_section][vc_tta_section i_icon_pixelicons=”vc_pixel_icon vc_pixel_icon-tick” title=”The Check-In process for spontaneous material retrieval” tab_id=”1763648934824-6c2afeae-2199″][vc_column_text]Spontaneous material retrieval may occur if a customer pulls material based on their contract (framework agreement) without prior disposition and announcement to the supplier. In this case, the contract number is required to perform the Self Check-In: The system automatically checks what materials and what quantities can be retrieved based on the current contract.[\/vc_column_text][\/vc_tta_section][\/vc_tta_accordion][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top” full_width=”narrow_row” disable_element=”yes”][vc_column][vc_column_text]\"ID\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\"Clipboard \u00a0\u00a0<\/strong>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\"QR\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong>\"RFID\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <\/strong>\"CCTV<\/strong>\r\n

TAN\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Order Number\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0QR Code \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0RFID-Tag\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0Number Plate Recognition<\/strong><\/p>\r\n[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top” full_width=”narrow_row”][vc_column][vc_column_text]\r\n

Self-Service Entry Weighing<\/strong><\/h3>\r\nIntegrating the entry weighing into the self service Check-In process is highly recommended as the tare weight forms the basis for subsequent processes like calculating the gross material load. The system will automatically check the plausibility of the weighing result<\/strong> and flag any weights that don\u00b4t match the weight associated with the vehicle type.[\/vc_column_text][vc_column_text]The tare weight can be registered both with and without a connected weighbridge at the terminal:<\/strong>[\/vc_column_text][vc_tta_accordion][vc_tta_section title=”Entry weighing with online weighbridge connection” tab_id=”1763649278806-be6f2365-100f”][vc_column_text]With weighbridges connected directly to VAS Yard Management, the drivers can start the weighing process at the self-service terminal at the tap of a button; the recorded weight is sent straight to VAS Yard Management.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Registering tare weight without weighbridge” tab_id=”1763649278834-8b5f4081-7c7f”][vc_column_text]When there is no online weighbridge connection, the tare weight can be manually registiered at the Self Service Terminal for further use in VAS Yard Management.[\/vc_column_text][\/vc_tta_section][\/vc_tta_accordion][\/vc_column][\/vc_row][vc_row ppi_row_type=”bg-lightgrey” full_width=”stretch_row_content”][vc_column]
Discover further solutions<\/div>

For maximum security at Check-In and Check-Out<\/h2><\/div>
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\n SafetyFlow: Digital Trainings and Access Control <\/div>\n
\n There are safety rules on your factory premises \u2013 but do your visitors know them? With VAS SafetyFlow, you can ensure that visitors, drivers, or external service providers only gain access to the factory premises if they have completed the necessary safety training. <\/div>\n discover SafetyFlow<\/a>\n <\/div>\n<\/div>\n\n
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\n Automated Number Plate Recognition (ANPR) <\/div>\n
\n Intelligent camera systems, e.g. by Tattile, Mobotix or other providers, automatically take pictures of the number plate of incoming trucks, actively recognizes them and sends this information directly to the VAS Yard Management, enabling further automation and control. <\/div>\n learn more<\/a>\n <\/div>\n<\/div>\n\n
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\n More safety for in-and outbound processes <\/div>\n
\n Finding out what\u00b4s exactly on the truck bed is often labour intensive and error-prone. Unless you use Smart Material Analysis, the AI-powered VAS module powered by Opotcycle that automatically recognizes and analyzes incoming and outgoing materials. <\/div>\n discover smart material analysis<\/a>\n <\/div>\n<\/div>\n<\/div>[\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top” full_width=”stretch_row_content”][vc_column]\n
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\n Automated delivery note creation: Driver Self-Service at Check-Out <\/h2>\n
\n Of course, the Check-Out process can also be fully automated: As with Check-In, the driver registers with a QR code or the loading note at the terminal and performs an exit weighing. The system checks all collected data for this delivery and automatically generates the delivery note. As soon as the driver has confirmed the receipt of the delivery note, exit from the plant will be granted (e.g. by sending the signal to open the barrier or switch the signal light to green). <\/div>\n <\/div>\n <\/div>\n <\/div>\n<\/div>\n[\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_bottom” full_width=”stretch_narrow_row”][vc_column]
Traffic Management at Check-In<\/div>

Waiting list Management and Truck Calling Systems<\/h2><\/div>
\"VAS<\/figure><\/div>[vc_column_text]Plant logistics can be complex \u2013 assigning the best loading area and the best loading time when multiple trucks arrive at the same time poses a challenge when manually done by plant staff.\r\n\r\nA software driven truck queueing and calling system<\/strong> such as the VAS Waiting list management streamlines the plant traffic and makes the process transparent for both plant operators and drivers. The solution consists of the following modules:[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_bottom” full_width=”narrow_row”][vc_column width=”1\/4″][vc_column_text]\"VAS[\/vc_column_text][\/vc_column][vc_column width=”3\/4″][vc_column_text]\r\n

Slot Planning<\/strong><\/h3>\r\nThe Slot Planning functionality allows the plant staff to avoid the typical rush hour at plant entry with many truck queueing up at the same time: The deliveries can be evenly distributed across the whole day.\r\n\r\nHauliers and customers can allocate available time slots for their individual deliveries via a dedicated VAS platform – this also allows for more control and a more precise planning on customer side.[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top,ppi_remove_padding_bottom” full_width=”narrow_row”][vc_column width=”1\/4″][vc_column_text]\"VAS[\/vc_column_text][\/vc_column][vc_column width=”3\/4″][vc_column_text]\r\n

Waiting list<\/strong><\/h3>\r\nThe waiting list manages and structures the truck sequence\u00a0 by loading stations and provides the drivers with an overview about estimated waiting times, loading area and truck status, making the process transparent.\r\n\r\nTrucks that didn\u00b4t pre-book a slot are automatically added to the waiting list as soon as they have completed Check-In. They are then assigned to a waiting position according to a set of individually definable rules such as \u201cFirst in, first out\u201d (FIFO), equal distribution, priority regulations, consideration of vehicle type, etc.\r\n\r\nManual adjustments to the waiting-list can be made by the VAS operator, e.g giving the highest priority to a certain delivery.[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_padding=”ppi_remove_padding_top” full_width=”narrow_row”][vc_column width=”1\/4″][vc_column_text]\"VAS[\/vc_column_text][\/vc_column][vc_column width=”3\/4″][vc_column_text]\r\n

Digital Truck Call Systems<\/strong><\/h3>\r\nA digital truck call system creates transparency by informing the truck driver about his current status and only calling trucks for entry when its their turn at the loading station. As VAS operates hardware independent, any technology can be used to keep drivers informed in real time:[\/vc_column_text][\/vc_column][\/vc_row][vc_row ppi_row_type=”ppi_background-image” full_width=”stretch_row” ppi_row_bg_image=”7429″][vc_column width=”2\/5″][\/vc_column][vc_column width=”3\/5″]
Overview<\/div>

Possible truck calling system configurations<\/h2><\/div>[vc_column_text]\r\n

As VAS operates hardware independent, any technology can be used to keep drivers informed in real time about their estimated wait time, their assigned loading area and the status of their loading orders:<\/p>\r\n[\/vc_column_text][vc_tta_accordion][vc_tta_section title=”Outdoor LED Display” tab_id=”1766480414236-dfe163d3-e90e”][vc_column_text]Display of the current status and the trucks called up directly at the parking lot with weatherproof LED displays.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Waiting Room Screen” tab_id=”1766480414246-e5797a69-02a8″][vc_column_text]If you have a waiting room for truck drivers, you can display the waiting list, current status, or other information on one or more waiting room screens.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Loudspeaker callings” tab_id=”1766480446307-1a29e286-1d2a”][vc_column_text]Acoustic signal: trucks can also be called for loading via loudspeakers.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Text notifications” tab_id=”1766480456998-7e828bf4-6953″][vc_column_text]This call cannot be missed: Call drivers via text message to the loading station.[\/vc_column_text][\/vc_tta_section][vc_tta_section title=”Individual Setups” tab_id=”1766480471586-1ac9e1d3-cd3d”][vc_column_text]The above-mentioned truck call systems can be combined as desired and individual setups can be implemented.[\/vc_column_text][\/vc_tta_section][\/vc_tta_accordion][\/vc_column][\/vc_row][vc_row ppi_row_type=”gradient_flirt” full_width=”stretch_row” el_id=”demo_VAS_Self_Service”][vc_column]

Check-In for your personalized demo<\/div>

Say goodbye to traffic jams with VAS Check-In and Check-Out automation!<\/h2><\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_narrow_row”][vc_column][vc_column_text]\r\n

We are here to help you personally.<\/h2>\r\n[\/vc_column_text][vc_column_text]\"Reiner-Bachthaler\r\n

Reiner Bachthaler\r\n<\/strong>Senior Product Manager<\/p>\r\n

reiner.bachthaler@axians-ias.com<\/a>\r\n\u00a0+49\u00a0731\u00a01551526<\/a><\/p>\r\n[\/vc_column_text]